The job of a Project Server Administrator (PSA) requires commitment, endurance & motivation. Besides regular user support work, PSA has to perform a lot of tasks on a regular basis to keep the EPM running smoothly. I will not go into the details of each topic but will just give some highlights here:
a. Daily Tasks
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OLAP Cube status check
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AD Sync status check
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Enterprise Resource Pool status check
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SQL Jobs (Backup, Portfolio, other scripts)
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Windows Scheduler jobs (if any)
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Check Windows Event Viewer logs for errors & warnings
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Check ‘Project Issues’ Sharepoint list for new issues posted by users
b. Weekly Tasks
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Close past Pay Periods
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Portfolio Analyzer Views
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Check Resources for correctness of RBS & other custom fields
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Backups (SQL databases, Enterprise Global Template, Sharepoint Sites backup)
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Sharepoint Sites
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Sharepoint Site Usage Analysis
c. Monthly Tasks
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Check Project Plans for correct information of owner, close finished projects, department, classification or other custom fields
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Resource Permissions & group membership review (those with higher privileges)
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Check the ‘Last Connected’ column in Admin > Users > Show Grid for users who haven’t logged on for long
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IIS Backup
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Logs Retention (Event Viewer logs, SQL logs, Sharepoint logs, Analysis Logs, Project Server Logs)
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Check number of Licenses in use
The order of a PSA tasks can be categorized differently in your organization. The above tasks list will give you an idea as to what needs to be done.
