Archive for the ‘SharePoint365’ Category

SharePoint Online Migration Across Tenants

Saturday, June 11th, 2016

SharePoint Online (Office 365) migration between two Tenants was recently performed for a client. Following are the project features:

Migration Tool:

Metalogix Content Matrix Migration Express Console (Free version with 25 GB limit)

http://www.metalogix.com/Products/Content-Matrix/Compare.aspx

 

Key Points

1. OneDrive for Business (personal contents) were not migrated over. [Only team collaboration contents were migrated]
2. Board group had external users. Their @Tenant2.com emails were added to the group. They needed to sign-up using that email and create a password to login to the site
3. Tenant1 users need to switch their desktop OneDrive For Business client links to the Tenant2 site. Else they will loose that data in their OneDrive for Business after Tenant1 SharePoint Office 365 is closed.
4. Tenant1 users need to update their desktop Microsoft OneNote files that were pointed to the old Tenant1 SharePoint online site to the new Tenant2 SharePoint Online.

 

SP365_Migration1

SP365_Migration1 – Metalogix Content Matrix Express

 

 

 

 

 

 

 

SP365_Migration2

SP365_Migration1 – Metalogix Content Matrix Express

 

 

SP365_Migration_SiteCollectionSharing01

SP365_Migration – Site Collection Sharing to enable External users

 

SP365_Migration_SiteCollectionSharing02

SP365 Migration – Site Collection Sharing with External Users

 

 

SP365_Migration_Board_TeamOld_site

SP365 Migration Old Board Team site Users in Group

 

SP365_Migration_Board_ExternalUsers_Invitations

SP365 Migration – External Board Users Invitations

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Monday, December 14th, 2015

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Ten effective Sharepoint ProjectServer training resources

Wednesday, September 10th, 2014
Question:
What are really effective end user training resources?

Answer:
Role based training containing real world examples are the most effective and keep the users engaged. SharePoint 2010 User Adoption training videos from Microsoft were short, precise and extremely good for business users.

Video training are also effective. Having videos in LMS is bonus plus. I’ve effectively used the following training formats for my customers:

  1. Small 2-3 minutes structured personalized on-demand videos that you can host within SharePoint or on a streaming media server. Use Jing, Microsoft Expression Encoder, Camtasia Studio, Articulate or similar resources to record, edit, create, encode and publish contents
  2. Creating a SharePoint site collection just for training where users can practice 
  3. Use step by step word / PDF guide divided into chapters that users can download and print. Make training contents relevant to the training site collection is most valuable
  4. Using WebEx to deliver live or on-demand training and also use Webex LMS with user registration
  5. Using LMS format training
  6. Conducting pre-training and post-training surveys to measure the trainee’s skillset, performance and training effectiveness.
  7. Structuring training based on roles is best. That was users increase their knowledge level and will be motivated to move to next role training
  8. Create a FAQ Blog under the training site collection where cover weekly / monthly posts on new topics, most frequent problem and other hot pressing issues.
  9. Tie your ticket support system with the SharePoint knowledge base within the training site collection. Don’t just fix or resolve issues, but document and create knowledge base that will go with you for long
  10. Please contact my company Softvative Inc for your Sharepoint, Project Server EPM / PPM and PMO training needs.
Keywords:
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Sharepoint 365 Initial Talking Points

Thursday, July 31st, 2014

Sharepoint 365 Initial Talking Points

V: 1.0

With Office 365, Microsoft introduced the SharePoint Online aka SharePoint 365 version. Recently I’ve been going through lots of information on SharePoint 365 version. I came up with few initial talking points to give a good start with the Office 365 SharePoint.

There are many things to consider when thinking of migration:

  • User experience
  • Identity management
  • Data Security
  • Feature set
  • Integration with internal systems
  • Even how you budget your dollars for next year

Suggestions:

  1. Role Based Access Control
  2. Two Factor Authentication
  3. Combine Search results from On-Premise and Office 365 SharePoint
  4. Multiple Authentication Options

a. MS Online ID        Example: faisal.masood@softvative.onmicrosoft.com
b. MS assigned Org ID AD Login Example: ADDomainfmasood
c. MS assigned Org ID ADFS Login Example: faisal.masood@softvative.onmicrosoft.com accessing partner organization’s resources

AD Integration Options:

a. Directory Sync OnlyDirSync. Runs every 3 hr and uses SQLExpress for less than 50K AD objects. For more objects, use full SQL. No Full SSO or 2FA
b. Directory Sync and SSO Suited for large orgs. Needs HA for ADFS. 2FA possible. Identities managed on-premises.

AD Integration Requirements:

a. Requires your AD forest at 2003 level
b. Use x64 bit DirSync tool. 32bit deprecated
c. For ADFS setup Win 2008 or 2012 server. Can be virtual
d. Dirsync tool can be setup with one-way or two-way sync. Two-way sync required for hybrid scenarios and can’t be switched back to one-way.
e. Use Office 365 deployment readiness tool to check your on-premises AD
f. Have the AD DC, ADFS, DirSync on separate servers

Reference Links:

1. Steps to configure Single Sign On for Office 365
http://blogs.msdn.com/b/sharepoint__cloud/archive/2011/12/07/steps-to-configure-single-sign-in-for-office-365.aspx

2. Using multiple federated domains in Office 365 with Okta

https://community.okta.com/docs/DOC-1266

3. Microsoft Office 365 Deployment Readiness Tool

https://technet.microsoft.com/en-us/library/hh852475.aspx

4. ADFS with Office 365


5. Description of Update Rollup 1 for Active Directory Federation Services (AD FS) 2.0

http://support.microsoft.com/kb/2607496

6. Support for Multiple Top Level Domains

https://support.microsoft.com/en-us/help/2797939/supportmultipledomain-switch–when-managing-sso-to-office-365

7. 10 things you should know about Office 365 before signing up

http://www.bfcnetworks.com/blogs/alexpearce/10-things-you-should-know-about-office-365-before-signing-up/

8. Use third-party identity providers to implement single sign-on

http://technet.microsoft.com/en-us/library/jj679342.aspx

9. How To Install ADFS 2012 R2 For Office 365

http://blogs.technet.com/b/rmilne/archive/2014/04/28/how-to-install-adfs-2012-r2-for-office-365.aspx

10. Remote Authentication in SharePoint Online Using Claims-Based Authentication

http://msdn.microsoft.com/en-us/library/hh147177.aspx

11. Ignite Office 365


12 SharePoint Online Service Description

https://technet.microsoft.com/en-us/library/jj819267.aspx

13. Multi-Factor Authentication for Office 365

http://blogs.office.com/2014/02/10/multi-factor-authentication-for-office-365/